Process for Booking Travel Reservations

Call the Harvard Travel Office at 617-496-8000 or 800-610-5640.

Listen to the prompt, select the option for International Flights (3).

When asked for a payment method, say that this will be paid through the Du Bois Institute using a web voucher.

Give the travel agent your full name and the full name of any family members whose tickets you will purchase. Give the travel agent your current email address. Your tickets will be sent via email.

Please be aware that your funding provides a travel budget of $2,400.  You also have a relocation budget of $1,800 that can be added to your travel budget and used towards tickets for a family member.  The Du Bois Institute can not approve any itinerary that costs over $4,200.

You will receive a copy of the itinerary via email for your review. Pay close attention that your name (and the names of your family members) are spelled correctly. If it’s correct, reply to the email and type, “Name is correct, OK to issue tickets.” If you have any changes, call Harvard Travel, choose International Flights, and give the operator your last name.

After you’ve emailed the travel office to say “Name is correct, OK to issue tickets,” forward the itinerary to Stacey Williams, our Financial Associate, at swilliams@fas.harvard.edu, with a note stating that you are an incoming Mandela Fellow. Stacey will process the payment.